5 reasons when group scheduling sends you running for cover
Posted On May 8, 2020
How group scheduling can make you run for cover?
- The number of invitees
- Save the date
- Undecided meeting time
Man is a gregarious and social being. Staying in isolation and meditating are pathways for enlightenment for monks. But the need to be with others pulls many of us away from the exalted aims of achieving moksha or enlightenment. Gathering with friends gives us joy. Attending parties to celebrate personal, professional and cultural milestones make us happy.
People identify themselves with various groups. The collective views of a group can influence a person to alter his or her behavior. Call it peer influence or pressure.
Scheduling group meetings or events are an important aspect of our lives. Scheduling dinner with friends and family at home is common. There could be occasions where you will be scheduling an event for your local community. Some people have a natural penchant for getting involved with group scheduling. They derive joy from scheduling and organizing group events.
Group scheduling can happen in “fixed schedule” and “undecided meeting time” scheduling scenarios.
Oystro is a meeting scheduler app that does group scheduling for fixed schedule events. You will know RSVPs in realtime. For invitees who also use Oystro, it will save the date for them in their mobile calendars. No better way to remind them.
Even if you have a natural affinity for group scheduling, group scheduling can make you run for cover.
- The number of invitees: A large number of invitees can make group scheduling a nightmare. Say, you are an alumni member of your college responsible for organizing an alumni meet. Your college has been around for a few decades which means that you have a long list of people to invite.
- RSVPs: Once you send your invite for a group event, you need their response on their availability. Getting to know who’s in and who’s not attending will be challenging when scheduling group meetings. A group scheduling app can make it easy here. People may drop out at the last moment. Getting to know in time is important for you to alter your plans.
- Save the date: Your invitees for a group event have responded with their availability. That’s great work. But you want the highest attendance to make your event a success. You need to remind your invitees with an ideal frequency of reminders.
- Communication: There may be updates to your event that you wish to inform your invitees. You may want to build excitement with teasers, dress code and event format. You will need to get your invitees on a messaging app, emails or any group forum. Maintaining consistent structured communication on all channels available can get you hassled. Oystro has group chatting for an event that helps you prepare for any group event.
- Undecided meeting time: Wanting to know the best possible dates for your group event? That’s another complexity level. This means you will have to conduct a poll through your channels of communication. Once you have the results of the poll you will have to revert to your group on the date decided for the event.
There could be other reasons that will make you run for cover when scheduling a group event. These 5 points will orient your mind before undertaking any group scheduling responsibilities.